How To Enter
What are the Conditions of Entry?
The aim of the PPI Awards is to celebrate
programming that caters principally for the
needs of the radio audience on the island
of Ireland.
To qualify, entries must have been
broadcast between 1st August 2007 and 30th
June 2008. If this was not the first broadcast,
the date of the first broadcast should be
clearly stated.
Once submitted, entries remain the
property of the PPI Radio Awards and cannot
be withdrawn.
Please note that entries will only be
accepted on CD (CD Audio Format only) and
that each individual entry must be supplied on
a separate CD. Entries received in any other
format will not be admitted for judging.
Each programme may only be entered in
one programme category and only once into
that category.
It is in your own interest to read the
entry conditions and category descriptions
carefully to decide whether your proposed
submission is eligible for the category you
have selected, and to find out what materials
you will need to support your entry.
Disqualification may occur if the
submission requirements are not fulfilled.
Who Can Enter?
Licensed commercial and public service radio
stations operating on the island of Ireland
and independent producers. Independent
producers must present proof of transmission
by the relevant qualifying station.
How Do I Enter?
Go to the online entry form and follow the instructions to
enter online.
Once you have submitted your on-line entry and printed your completed
entry forms (4 copies print off automatically when you select "Print"),
you will need to put together the following:
- FOUR copies of your broadcast
submission on separate CDs – CD Audio
Format only (no other format is
acceptable). Please ensure that each CD is
clearly labeled with the programme title
and category
- FOUR A4 envelopes (no larger, no smaller).
- FOUR copies of your signed entry form
(printed off automatically when you
select “print”).
- Required supporting material.
- A euro cheque or bank draft for €100 per
entry. Every fifth entry is free. This cheque,
made payable to PPI Radio Awards, should
be put in a separate envelope and included
with your CD entries.
OK, now what do I do?
Into Envelope ONE (master envelope held by secretariat), place:
- Your entry on CD
- Your signed entry form
- Your supporting material
- A cheque made payable to PPI Radio Awards
- If you are making multiple entries you MUST attach a reference
sheet detailing the categories covered by this payment. Don't
forget that entry is free for Station of the Year category F,
and that every four paid entries received entitles you to a fifth
entry free.
- Independent producers will need a letter, signed and dated,
acknowledging proof of broadcast by a qualifying station.
Into each of Envelopes TWO, THREE and FOUR place a copy of your
entry on CD, your entry form, and supporting material. These three
envelopes will be forwarded to the judges by the secretariat.
Affix the completed labels detailing your entry, onto each of these
four envelopes. The labels are attached to the entry forms you print
out once you have submitted your entry online.
An acknowledgement of your online entry will automatically issue.
Where should I send my entries?
PPI Radio Awards 2007
PPI
1 Corrig Avenue
Dun Laoghaire
Co. Dublin
The secretariat cannot undertake the return of submissions as they
are archived for educational and reference purposes only. Neither
PPI, BCI, nor the organising committee accepts responsibility for
any entries lost or damaged in transit.
When is the closing date?
Entries must be online and be
completed no later than 4pm on
Monday 28th July 2008.
CD entries, together with your payment,
should be received no later than 4pm on
Thursday 31st July 2008.
Submitting Broadcast Material
- Audio entries may include a voiced introduction,
which puts the entry into context for the
judges -indeed judges welcome such an
introduction. A voiced sign-off at the end of
the audio entry is also permissible, though
not necessary. Where permitted, music, ad
breaks and information segments may be
telescoped, with a 3 second “intro” and “outro”
indexing the telescoping. No further alteration
of transmitted material is permitted.
- Additional production e.g. the insertion of
music beds, voice-overs or voice links
between extracts, is not permitted. Entries
may be disqualified if they do not comply with
this requirement.
-
Where issues of editing arise during the
judging process, stations may be called upon
to provide original log tapes.
-
The same conditions apply to programme
compilations – extracts therefore should
not be internally edited. A copy of the full
programme from which extracts are taken
should be retained. Failure to supply this on
request may result in disqualification, subject
to the judges’ discretion.
-
If you are submitting a compilation of
extracts, please include a 3 second “intro” and
“outro” of the programming that immediately
precedes and follows each extract to give your
entry context.
Submitting Written Material
To aid the judging process you must include
the following with your submission(s):
- A written summary (250 words max. with
the exception of Category E6 and Group F
where a max. 500 word summary must be
entered) to position your entry and to put
it into context, explaining how it served
your audience and met your objectives.
This should state when the entry was
first broadcast.
- A running order outlining the content
and sequencing of the entry you are
submitting. This is particularly important
and should be included when your entry
consists of a compilation of extracts.
- Where appropriate, submitting actual
programme transmission running orders
will be appreciated by the judges.
General Hints
Checklist
Please note
- Your final list of entries must be
completed on-line by 4pm on
Monday 28th July 2008.
- Your entries on CD, with your
payment,are due by 4pm on
Thursday 31st July 2008.
Make sure you have:
- 4 A4 envelopes
- 4 CDs (no other format accepted)
- 4 entry forms (printed automatically from the website when you
enter)
- 1 proof of broadcast (if independent producer)
- 4 labels for your entry envelopes (printed automatically from
the website when you enter)
- Running orders and supporting material
- A cheque made payable to PPI Radio Awards
- A list of entries covered by cheque payment.
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